Vacancy No. 09/23 Senior Court Officer II, Small Claims Tribunal Suva – 1 Post

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Vacancy No. 09/23 Senior Court Officer II, Small Claims Tribunal Suva – 1 Post

Application number: 09/23

Application closes: 20/01/2023


Role:                     Senior Court Officer II

Level:                     JD 03

Salary range:         $27,546 – $33,956

Location:               Suva

Unit/Division:       Small Claims Tribunal

Reporting Responsibilities;

  1. Reports to: Deputy Registrar Legal, Suva.
  2. Liaises with: Court Support Staff, Small Claims Tribunal Referees
  3. Subordinates: Court Officer, Assistant Court Officers, GWEs (Messenger)(Small Claims Tribunal, Suva)

 

The Position

This position is responsible to the Deputy Registrar Legal, Suva to implement and supervise all the Legal Procedure Functions currently in force to Small Claims Tribunal and other delegated functions of the department.

 

Key Responsibilities

  • Being responsible for all support staff and services allocated to the above registries;
  • Ensure all documents are filed in accordance with the relevant rules and decree Act scheduled for the Small Claims Tribunal;
  • Ensure cases are filed and allocated accordingly to each Referee;
  • Ensure timely submission of appeal reports, records, monthly statistics and quarterly returns;
  • Ensure the provision of adequate and working office assets for the efficient operation of the registries;
  • Monitoring and control of staff in the daily performance of their duties and responsibilities in achieving their sections/ unit output;
  • Assist management in training of staff on the work and other administrative matters for overall development of the department;
  • Daily checking of revenue collection, payments and lodgements in compliance with Departmental and Financial Regulations;
  • Ensure the total control of case files and movements, timely preparation of monthly returns and court records for appeal purposes;
  • Maintaining a database and register for movement of case files;
  • The timely preparation of court records and statistics on all cases;
  • Preparing timesheets for the un-established staff;
  • Preparing the monthly absence and late arrival returns for all staff under his/her jurisdiction;
  • Preparing and updating of the daily and monthly disposal return for the disposed cases;
  • Attending to customer queries, both verbal and written, over the counter/phone, via email;
  • Preparation of Monthly report and Quarterly report;
  • To lead, supervise and provide Training on the procedures so that efficiency is maintained at all times;
  • Attending to Referees and ensuring proper working arrangements for Referees sittings;
  • Ensuring timely preparation of Referees payment vouchers;
  • Attending to all the written and verbal directives given by the superiors.

 

SELECTION CRITERIA

The Person

An applicant must have a relevant Diploma/Degree from a recognised institution with 4 years work experience in an interpretation field and should have exposure in a supervisory role OR 9 years work experience in interpretation field. A pass in Departmental Exams X1, X2, X3 and Service Examination H1, H2 or H are added advantages. The following Knowledge, Experience, Skills and Abilities are also required to successfully undertake this role:

 

Knowledge and Experience

  1. Sound knowledge and understanding of the legislative requirements of the Fijian Constitution, Acts, Policies, Court Rules and Procedures in relation to the function of the Court System;
  2. Knowledge of legal terms, principles and court etiquette;
  3. At least 4 years work experience in interpretation field and should have exposure in supervisory role OR 9 years work experience in interpretation field;
  4. Knowledge and experience in compiling reports and making appropriate submission in regards to the operation of the Court Registry;
  5. Experience of supporting the Senior Management team including meetings, discussions of plan, policy and administrative issues.

 

Skills and Abilities

The applicant should have demonstrated the following skills and abilities:

  1. Strong written and oral communication skills together with good public relations and customer service skills;
  2. Good planning, time management and organization skills;
  3. Ability to interpret legislations, policies and procedures;
  4. Demonstrated ability to report writing, submissions and maintain confidentiality of information;
  5. Demonstrated ability to manage, supervise, motivate staff and work as a productive team leader;
  6. Capacity to utilize computer programs to support the operation of the Registry.

 

Personal Character and Eligibility

Applicants for employment in the Judicial Department must be Fijian Citizens, under Age 55, in sound health, with a clear police record. The selected applicant will be required to provide a medical report and police clearance prior to taking up duty.

 

The Judicial Department is an Equal Employment Opportunity Employer. Applications are encouraged from all eligible, qualified applicants.

 

To apply for this role please provide an up-to-date resume with a photograph, copies of Academic Certificates & Transcripts, at least two referees, with one being a current or recent supervisor, a filled JD Form 01 which is available on website www.judiciary.gov.fj or from any Court Registry Fiji wide or HR Office in Suva.  Applications that do not meet the selection criteria will not be considered. Only short-listed candidates will be contacted.  If you are not contacted by the Judicial Department, your application has not been successful and we thank you for your interest in applying.

 

Applications for the position must be received by 4.00pm on Friday 20th January 2023 and addressed to:

 

Applications by Post:

The Acting Chief Registrar

Judicial Department

P.O.Box 2215

Government Buildings

Suva

 

OR

 

Applications delivered:

Judicial Department

HR Section

Level 3, Kelton House

Loftus Street

Suva, Fiji

 

OR

 

Email Application:

vacancies.judicial@judicial.gov.fj

 

LATE, UNSIGNED OR INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED AND ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED AND THE JUDICIAL DEPARTMENT RESERVES THE RIGHT NOT TO MAKE ANY APPOINTMENT.


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