Vacancy No. 13/23 Clerical Officer – [Fine Enforcement Unit] – 1 Post, Suva Project Post [Three Months – One Year]

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Vacancy No. 13/23 Clerical Officer – [Fine Enforcement Unit] – 1 Post, Suva Project Post [Three Months – One Year]

Application number: 13/23

Application closes: 20/01/2023


Role:                     Clerical Officer

Level:                     SS 05

Salary range:          $17,511 – $22,114

Location:                Suva

Unit/Division:        Fine Enforcement Unit

Reporting Responsibilities;

  1. Reports to: Assistant Statistician
  2. Liaises with: Police Prosecution Officers, Court Support Staff, Fine Enforcement Unit Staff
  3. Subordinates: None

 

The Position

The position reports to the Assistant Statistician and to provide administration support services for the Unit by ensuring proper verification of committal warrants on a daily basis and to ensure that all receipted warrants are prepared in a timely manner to various courts.

 

Key Responsibilities

  • Ensure proper checking and extracting information on fine defaulters from Land Transport Authority’s database before warrants are prepared and given to Police Warrant Officer and Sheriff Officers for execution;
  • Arrange and prepare paid warrant receipts to various court stations;
  • Assist in data entry for incoming warrants;
  • Execution of committal warrants with Police Officers on need basis;
  • Handling customer enquiries;
  • Effective communication with external parties from LTA, court registries and police officers;
  • Provide administrative support services in accordance with Departmental policies, practices and procedure;
  • Perform any other duties assigned by the immediate supervisor.

 

SELECTION CRITERIA

The Person

 A pass in Fiji Seventh Form Examination or equivalent. A pass in Service Examination H is an added advantage together with the following Knowledge, Experience, Skills and Abilities are required to successfully undertake this role:

 

Knowledge and Experience

  1. Practical and working knowledge of the administration functions;
  2. Knowledge of basic computer programs and court procedures;
  3. Sound knowledge and understanding of the Fijian Constitution (2013), PSC Acts, General Orders and Department Policies and Directives;
  4. Relevant work experience is an added advantage.

 

Skills and Abilities

The applicant should have demonstrated the following skills and abilities:

  1. Good communication and interpersonal skills;
  2. Ability to follow instructions and meet set deadlines;
  3. Proven ability to effectively organize workload and work as part of a team;
  4. Ability to maintain confidentiality of information;
  5. Ability to utilize computer programs to support the operations of the unit.

 

Personal Character and Eligibility

Applicants for employment in the Judicial Department must be Fijian Citizens, under Age 55, in sound health, with a clear police record. The selected applicant will be required to provide a medical report and police clearance prior to taking up duty.

 

The Judicial Department is an Equal Employment Opportunity Employer. Applications are encouraged from all eligible, qualified applicants.

 

To apply for this role please provide an up-to-date resume with a photograph, copies of Academic Certificates & Transcripts, at least two referees, with one being a current or recent supervisor, a filled JD Form 01 which is available on website www.judiciary.gov.fj or from any Court Registry Fiji wide or HR Office in Suva.  Applications that do not meet the selection criteria will not be considered. Only short-listed candidates will be contacted.  If you are not contacted by the Judicial Department, your application has not been successful and we thank you for your interest in applying.

 

Applications for the position must be received by 4.00pm on Friday 20th January 2023 and addressed to:

 

Applications by Post:

The Acting Chief Registrar

Judicial Department

P.O.Box 2215

Government Buildings

Suva

 

OR

 

Applications delivered:

Judicial Department

HR Section

Level 3, Kelton House

Loftus Street

Suva, Fiji

 

OR

 

Email Application:

vacancies.judicial@judicial.gov.fj

 

LATE, UNSIGNED OR INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED AND ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED AND THE JUDICIAL DEPARTMENT RESERVES THE RIGHT NOT TO MAKE ANY APPOINTMENT.


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