Application number: 14/2026

Application closes: 18/09/2026

Role: Secretary

Level: JSS 04

Salary range:  $22,114 – $28,152

Location: Suva

Unit/Division: High Court Administration

Reporting Responsibilities;

1. Reports to:  The Manager Human Resources
2. Liaises with: Judicial Officer, Court Support Staff
3. Subordinates: Nil

 

The Position

The primary purpose of this position is to provide high level secretarial, administrative and personal assistance to the Manager Human Resource..

Key Responsibilities

• Responsible to the Manager Human Resource for daily typing of all correspondence;
• Making phone calls for Manager Human Resource in terms of acceptance and regrets to invitations or other calls as requested;
• Organise appointments, meetings and conferences which may include collating meeting papers, co-ordinating venues and arranging travel itineraries;
• Co-ordinate travel and accommodate arrangements with Accounts Division for the Manager Human Resource
• Registration of inward and outward correspondence;
• Maintaining daily schedules and electronic diary for the Manager Human Resource;
• Maintaining a database and register of files for the Manager Human Resource;
• Attending to public complaints;
• Screen and attend to visitors and answering of telephone calls and also counter service;
• Liaise with Registry Managers;
• Assist with receiving and despatching of confidential files/ documents and general correspondence;
• Assisting in the sports and social events of the department;
• Any other duties assigned by the Supervisor.

 

SELECTION CRITERIA

The Person

A Diploma in Secretarial Studies/Office Administration or equivalent from a recognized institution with 60wpm typing speed on manual typewriter or 70wpm typing on electronic/electric typewriter with 3 years’ work experience OR a Certificate in Secretarial Studies/Office Administration or equivalent with 5 years’ work experience. Shorthand skill is added advantage. The following Knowledge, Experience, Skills and Abilities are also required to successfully undertake this role

Knowledge and Experience

1. Practical and working knowledge of word processing and filing system;
2. Understanding of the Fijian Constitution and applicable laws of Fiji;
3. Sound knowledge of public administration policies and practices;
4. At least 3-5 years experience in Secretarial work environment.

Skills and Abilities

The applicant should have demonstrated the following skills and abilities:

1. Strong written and oral communication and interpersonal skills;
2. Ability to follow directives and maintain high standards of professionalism;
3. Ability to utilize advanced computer programs;
4. Demonstrated ability to work effectively under pressure and within a team environment;
5. Demonstrated ability to maintain confidentiality of information and maintain proper filing system.

 

Personal Character and Eligibility

Applicants for employment in the Judicial Department must be Fijian Citizens, under Age 60, in sound health, with a clear police record. The selected applicant will be required to provide a medical report and police clearance prior to taking up duty.

 

The Judicial Department is an Equal Employment Opportunity Employer. Applications are encouraged from all eligible, qualified applicants.

 

To apply for this role please provide an up-to-date resume with a photograph, copies of Academic Certificates & Transcripts, at least two referees, with one being a current or recent supervisor, a filled JD Form 01, which is available on website www.judiciary.gov.fj or from any Court Registry Fiji wide or HR Office in Suva.  Applications that do not meet the selection criteria will not be considered. Only short-listed candidates will be contacted.  If you are not contacted by the Judicial Department, your application has not been successful and we thank you for your interest in applying.

Applications for the position must be received by 4.00 pm on Friday 18th September 2026 and addressed to:

 

Applications by Post:

The Chief Registrar

Judicial Department

P.O.Box 2215

Government Buildings

Suva

 

OR

 

Applications delivered:

Judicial Department

HR Section

Level 3, Kelton House

Loftus Street

Suva, Fiji

 

OR

 

Email Application:

vacancies.judicial@judicial.gov.fj

 

LATE, UNSIGNED OR INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED AND ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED AND THE JUDICIAL DEPARTMENT RESERVES THE RIGHT NOT TO MAKE ANY APPOINTMENT.

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