Application number: 18/23

Application closes: 24/02/2023

Role:                    Senior Administrative Officer [HR]

Level:                   SS 02

Salary range:        $33,956 – $43,989

Location:              Suva

Unit/Division:       HR Section

Reporting Responsibilities;

1. Reports to: Principal Administrative Officer
2. Liaises with: HR Section Staff, Court Support Staff
3. Subordinates: Administrative Officer, Executive Officers, Clerical Officers,  Typist and the GWE’s (Messenger – HR)

                             

The Position

This position exists to provide support services to the various Registries/ Units within the Department by maintaining effective interaction and consultation in relation to the Public Service rules and regulations in line with the General Orders, Public Service Act 1999 and the 2013 Constitution; liaising with other Departments within Government, Statutory Bodies and the Private Sector and facilitating in the staff recruitment processing.

 

Key Responsibilities

• To assist Principal Administrative Officer in HR matters pertaining to staffing, recruitment and general administration and support functions of the department;
• Providing policy advice and to be able to offer leadership and direction to staff for the efficient and effective operation of the administration matters;
• Assist in the implementation of the Performance Management System (PMS);
• To participate in Training of Internal Staff in terms of HR issues in line with PSC Act 1999, GO 2011, Terms & Conditions for Government Wage Earners 2010 and other relevant legislative authorities;
• To assist in the formulation of Strategic Plan and Annual Corporate Plan for the Department;
• Writing of submissions pertaining to HR matters to Judicial Services Commission for decisions.

 

SELECTION CRITERIA

 The Person

 A Bachelor’s Degree is essential in Management & Public Administration, Business Administration OR equivalent from a recognised institution with at least 4 years’ experience in HR field. A pass in all service examinations except U is an added advantage together with the following Knowledge, Experience, Skills and Abilities:

Knowledge and Experience

1.  Practical and work based knowledge and understanding of Fijian Constitution (2013), ER Act, PSC Act, OHS Act and other government Policies, Rules and Regulations;
2. Good knowledge of all aspects and functions of human resource management;
3. At least 4 years’ experience in HR field;
4. Experience in managing and mentoring of staff.

Skills and Abilities

1. Excellent communication and interpersonal skills;
2. Good report writing and presentation skills;
3. Supervisory and leadership skills;
4. Planning and time management skills;
5. Demonstrated ability to follow instructions and meet set deadlines, in particular with regard to human resource activities;
6. Demonstrated ability to provide sound policy advice on human resource matters;
7. Ability to conduct counseling to staff;
8. Ability to maintain confidentiality of information of staff;
9. Demonstrated ability to work cooperatively within a team environment;
10. Ability to conduct First Aid and Fire Wardens activities when need arises is an advantage;
11. Ability to work within a reform programme to brainstorm and be innovative;
12. Capacity to utilize computer programs to support the operations of the HR Section.

Personal Character and Eligibility

Applicants for employment in the Judicial Department must be Fijian Citizens, under Age 55, in sound health, with a clear police record. The selected applicant will be required to provide a medical report and police clearance prior to taking up duty.

The Judicial Department is an Equal Employment Opportunity Employer. Applications are encouraged from all eligible, qualified applicants.

To apply for this role please provide an up-to-date resume with a photograph, copies of Academic Certificates & Transcripts, at least two referees, with one being a current or recent supervisor, a filled JD Form 01 which is available on website www.judiciary.gov.fj or from any Court Registry Fiji wide or HR Office in Suva.  Applications that do not meet the selection criteria will not be considered. Only short-listed candidates will be contacted.  If you are not contacted by the Judicial Department, your application has not been successful and we thank you for your interest in applying.

 Applications for the position must be received by 4.00pm on Friday 24^th February 2023 and addressed to:

 

Applications by Post:

The Acting Chief Registrar

Judicial Department

P.O.Box 2215

Government Buildings

Suva

 

OR

 

Applications delivered:

Judicial Department

HR Section

Level 3, Kelton House

Loftus Street

Suva, Fiji

 

OR

 

Email Application:

vacancies.judicial@judicial.gov.fj

 

LATE, UNSIGNED OR INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED AND ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED AND THE JUDICIAL DEPARTMENT RESERVES THE RIGHT NOT TO MAKE ANY APPOINTMENT.

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