Application number: 48/23

Application closes: 16/06/2023

Role:                    Clerical Officer (Post Processing Unit)

Level:                   SS 05

Salary range:        $17,551 – $22,114

Location:              Suva

Unit/Division:       HR Section

Reporting Responsibilities;

1. Reports to: Senior Administrative Officer (PPU)
2. Liaises with: HR Section Staff, Court Support Staff
3. Subordinates: Nil

 

The Position

The position reports to the Senior Administrative Officer and is responsible for providing support services to the various Registries/Units within the Department and is also responsible for facilitating in the staff recruitment and selection process.

 

Key Responsibilities

• Receive the application on a daily basis;
• Entering the application into the register and excel system for vacant positions;
• Send acknowledgement to candidates in regards to their applications;
• Prepare and provide bio-data to the Senior Administrative Officer for applicants for vacant positions for post processing;
• Facilitate in conducting interview ;
• Provide Secretarial, Administrative support services in accordance with Departmental policies, practices and procedure;
• Provide word-processing, spread sheet and data entry services for the Post Processing Unit;
• Attend to enquires about vacant positions;
• Assist in any other duties as and when assigned by the Superiors.

 

SELECTION CRITERIA

The Person

Qualification of a pass in Fiji Seven Form Examination or equivalent. A pass in Service Examination H is advantageous together with the following Knowledge, Experience, Skills and Abilities are required to successfully undertake this role:

 

 Knowledge and Experience

1. Sound knowledge of PSC Acts, Regulation, General Orders, Financial Instruction and Department Policies and Regulations and Court Procedures;
2. Sound knowledge of the Fijian Constitution (2013);
3. Knowledge and experience in post processing and filing system.

 

Skills and Abilities

The applicant should have demonstrated the following skills and abilities:

1. Strong written and oral communications skills together with public relations and customer service skills;
2. Ability to work under minimum supervision and achieve relevant outputs with strict deadlines;
3. Planning and organisation skills and the ability to work as part of a team;
4. Ability to maintain confidentiality;
5. Ability to multitasks and organise workload;
6. Capacity to utilize computer programs to support the operations of the Unit.

 

Personal Character and Eligibility

Applicants for employment in the Judicial Department must be Fijian Citizens, under Age 60, in sound health, with a clear police record. The selected applicant will be required to provide a medical report and police clearance prior to taking up duty.

 

The Judicial Department is an Equal Employment Opportunity Employer. Applications are encouraged from all eligible, qualified applicants.

 

To apply for this role please provide an up-to-date resume with a photograph, copies of Academic Certificates & Transcripts, at least two referees, with one being a current or recent supervisor, a filled JD Form 01 which is available on website www.judiciary.gov.fj or from any Court Registry Fiji wide or HR Office in Suva.  Applications that do not meet the selection criteria will not be considered. Only short-listed candidates will be contacted.  If you are not contacted by the Judicial Department, your application has not been successful and we thank you for your interest in applying.

 

Applications for the position must be received by 4.00pm on Friday 16^th June 2023 and addressed to:

 

Applications by Post:

The Chief Registrar

Judicial Department

P.O.Box 2215

Government Buildings

Suva

 

OR

 

Applications delivered:

Judicial Department

HR Section

Level 3, Kelton House

Loftus Street

Suva, Fiji

 

OR

 

Email Application:

vacancies.judicial@judicial.gov.fj

 

LATE, UNSIGNED OR INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED AND ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED AND THE JUDICIAL DEPARTMENT RESERVES THE RIGHT NOT TO MAKE ANY APPOINTMENT.

Apply now